Set up recurring maintenance schedules with flexible patterns — weekly, monthly, quarterly, or custom. PPM automatically generates ServiceM8 jobs when visits are due and gives you a clear service forecast of your upcoming workload.
Define maintenance schedules that match how your business actually works — from simple weekly visits to complex custom intervals.
Perfect for high-frequency maintenance like cleaning contracts, fire alarm testing, or weekly equipment checks.
Ideal for routine service visits — HVAC filter changes, pest control inspections, or monthly safety checks.
Great for seasonal maintenance cycles — air conditioning servicing, fire extinguisher inspections, or water treatment.
For less frequent but critical maintenance — annual gas safety checks, boiler servicing, or electrical testing.
Need every 6 weeks or every 13 weeks? Define any custom interval to match manufacturer recommendations or contract terms.
Attach multiple schedules to a single contract — for example, monthly filter changes plus an annual deep clean, all under one agreement.
Choose a recurrence pattern, set the start date, and add the job description. PPM generates all upcoming visit instances automatically based on your contract dates.
When a visit is due, PPM creates a ServiceM8 job with the correct client, site address, description, and category pre-filled — ready for your team to dispatch.
Send automated email reminders to your clients before each visit. Customise the timing and email template to match your brand and communication style.
From automatic job generation to a full service forecast, PPM keeps your maintenance programme running smoothly.
ServiceM8 jobs created automatically when visits fall due
Automated client emails before each scheduled maintenance visit
See all upcoming visits across every contract in one view
Re-use schedule configurations across contracts for consistency
Maintenance scheduling, job generation, and visit reminders all included.
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PPM supports weekly, monthly, quarterly, semi-annual, and annual recurrence patterns. You can also create custom intervals — for example, every 6 weeks or every 13 weeks. Each schedule can have its own pattern, and you can attach multiple schedules to a single contract for complex maintenance programmes.
When a scheduled visit is due, PPM can automatically create a job in ServiceM8 with the correct client, site address, job description, and category pre-filled. You control how far in advance jobs are generated and can also generate them manually with one click from the schedule view.
Yes. PPM can send automated email reminders to your clients before a scheduled maintenance visit. You configure how many days in advance the reminder is sent and customise the email template with your branding and visit details.
The service forecast gives you a forward-looking view of all upcoming maintenance visits across every contract. Filter by date range, client, or schedule type to see your workload for the weeks and months ahead — helping you plan staffing, materials, and vehicle logistics.
Set up your schedules once and let PPM handle the rest. 30-day free trial, no credit card required.