Spreadsheets are a great starting point — but as your planned maintenance business grows, the manual effort adds up fast. PPM is built specifically for planned maintenance, with automated scheduling, compliance tracking, and ServiceM8 job generation in one place.
See what you're missing.
| Feature | Spreadsheets | PPM |
|---|---|---|
| Recurring job generation | ✗ Manual | ✓ One-click |
| Automated reminders | ✗ None | ✓ Email alerts |
| Compliance tracking | ✗ Manual checks | ✓ Auto expiry alerts |
| ServiceM8 integration | ✗ Copy/paste | ✓ Direct sync |
| Customer portal | ✗ Not possible | ✓ Self-service |
| Contract renewal tracking | ✗ Easily missed | ✓ Auto reminders |
| Asset registers | ✗ Separate sheet | ✓ Linked to contracts |
| Service forecast | ✗ Guesswork | ✓ Visual forecast |
| Multi-user access | ✗ Version conflicts | ✓ Real-time |
Spreadsheets don't chase you. PPM sends automated renewal reminders at 90, 60, and 30 days before expiry — and your clients can accept renewals directly from the email.
Scrolling through rows trying to work out what's due. PPM's service forecast shows your upcoming workload at a glance — by week, month, or quarter.
No alerts, no reminders — you only find out when it's too late. PPM tracks every certificate and sends automated expiry alerts before anything lapses.
Manually creating ServiceM8 jobs from your spreadsheet every week. PPM generates jobs with one click — or automatically when visits are due.
Shared spreadsheets break. Formulas get deleted. Data gets lost. PPM is a proper database — your data is safe, backed up, and always consistent.
You can't share a spreadsheet with clients. PPM gives them a customer portal where they can see their contracts, schedules, and compliance status themselves.
Everything your spreadsheet can't do — built into one platform that connects directly to ServiceM8.
Generate ServiceM8 jobs directly from due visits
Email alerts for renewals, visits, and compliance expiry
See your workload by week, month, and quarter
Clients view their own contracts and compliance
£17.99/month. Consider the cost of one missed renewal or one lapsed certificate.
REPLACE YOUR SPREADSHEETS
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Spreadsheets are flexible but require manual effort for everything — creating jobs, sending reminders, tracking compliance, and managing renewals. Dedicated software like PPM automates these tasks, links directly to ServiceM8, and gives you visibility across all your contracts in one place — so less falls through the cracks as your portfolio grows.
Most businesses are up and running within a day. PPM pulls your existing clients and sites from ServiceM8 automatically. You just need to create your contracts and schedules. There's also a Migration Wizard to help import existing data.
PPM costs £17.99/month. Consider the cost of one missed service visit, one lapsed compliance certificate, or one lost contract renewal. PPM pays for itself by preventing these issues.
PPM includes a Migration Wizard that helps you import contracts and assets. Your ServiceM8 clients and sites are pulled in automatically — no re-entering customer data.
Start your 30-day free trial and set up your first contract in minutes. Your ServiceM8 clients and sites pull in automatically — no re-entering data.